5 reasons to start using Microsoft Teams for business meetings

Business meetings might on no account be the similar after the pandemic.

Many firms have been pressured to adapt to working from home and uncover new strategies to collaborate with their teams almost. Virtual meeting platforms like Zoom turned a household title to meet up with family on holidays.

But business collaboration and meetings are far more demanding.

By far, the easiest decision I’ve found is Microsoft Teams. Below, we’ll try the way in which it really works and give attention to the easiest choices I found most helpful.

Editor’s discover: With Microsoft 365 from GoDaddy, you get the power of Microsoft Office, the overall integration of Teams and the 24/7 assist of GoDaddy’s purchaser care guides in a single.

What is Microsoft Teams and the way in which does it work?

Microsoft Teams is kind of a digital office. Okay, I do know that’s not a sexy analogy, however it’s primarily essentially the most useful. In an office, you may have:

• Conference rooms
• A spot the place paperwork are saved
• A spot the place people congregate to chit chat
• Individual workspaces
• Phones

Teams has all of these digital areas and capabilities, plus permits you to work on-the-go using your mobile phone. You can think about Teams as a digital workspace designed to:

• Foster collaboration
• Unify communications
• Maintain protected entry
• Archive data (along with shared paperwork, meeting transcripts and chat histories)

Businesses wanting to improve productiveness inside their teams revenue primarily essentially the most from this platform. It’s a way to merely streamline your day-after-day operations with far more consolation, supplying you with further time to give consideration to larger alternate options.

Related: How to run a business (or job) with youngsters at home

5 reasons to take into consideration Microsoft Teams

Microsoft Teams encourages collaboration in a simple and organized method, however it has so many alternative cool choices that are worth their weight in value. Let’s try just a few of the excessive reasons why this app is so widespread.

1. Microsoft Teams is included with Office 365 

One of the varied perks is that Microsoft Teams is included with Microsoft 365.

More than a million companies worldwide use this cloud-based software program program, which suggests 1000’s and 1000’s of us already have the platform.

Teams is basically essentially the most logical method for business homeowners to get financial financial savings on conferencing software program program.

Compared to totally different platforms, it’s primarily essentially the most full, intuitive, and easy-to-share productiveness suite accessible in the marketplace. The undeniable fact that Teams is included in software program program you probably already use (or ought to take into consideration using) implies that your learning curve is pretty darn small.

If Word, Excel, and PowerPoint, you’re lots of the method there already!

2. You’ll have a unified workspace

Using Teams and Office 365 means every member of your workforce shares a single digital workspace. That workspace is nicely accessible to all people, whether or not or not they’re working:

• In the office
• On the freeway
• At home

Everyone can see exactly what’s occurring.

And if that sounds obtrusive, your Teams app permits you to set “do not disturb” events.

This might very nicely be set each at predetermined hours or as wished to take away distractions.

Because Teams is part of your productiveness suite, it’s on no account been less complicated to share data all through meetings or all by means of the course of the day.

Since all people on a given workforce can have entry to associated paperwork, you’ll take away confusion and assure every member of your workforce is working from primarily essentially the most current mannequin.

Additionally, you will have the option to work through a variety of channels seamlessly and navigate from a video conference to a chat or e mail, all from a single interface.

3. Teams may very well be compartmentalized

Determining who has entry to information is easy with Teams. It’s a helpful method to group individuals in your workforce by enterprise, division, and additional.

Let’s try some examples below:

• Preserving privateness: Your HR division can use Teams to organize their very personal personal group for discussing and sharing delicate information.
• Special duties: You can invite individuals from utterly totally different departments to collaborate on specific duties.
• Tracking goals: Your product sales workforce might have their very personal group and use it to monitor progress in direction of goals or give attention to strategies.
• Reviewing delicate data: Some meetings might embody members outside your group. You can estable a separate workforce to prohibit outside publicity for delicate data.

Most seemingly, each member of your group could be part of loads of teams. Keeping shared data inside each workforce reduces the prospect of sharing information with the fallacious people, whereas moreover reducing distractions.

For occasion, you don’t need to see your emails to HR about altering your 401K beneficiary if you’re meeting with the product sales workforce about subsequent month’s goals. Teams does an outstanding job of filtering what, when, and the place you see associated information.

4. Setting up meetings has on no account been less complicated or increased

One of my single favorite choices is the flexibleness to organize each little factor you need for a digital meeting multi purposeful place. During organize, you will have the option to put collectively and embody information for your meeting ike:

• Participants
• Time
• Duration
• Topics
• Agenda
• Reading provides
• Resources
• Background information

When the meeting’s over, you even have the selection to organize follow-up duties for your workforce.

Additionally, Teams integrates with Outlook and permits you to merely see who’s on the market and who has a scheduling battle. This makes scheduling meetings simple and helpful to e-book. Plus, it’s a good way to keep points organized whereas planning ahead.

Another important attribute is the flexibleness to file every meeting. Have your meeting transcribed and translated with the push of some buttons.

Worried that you just missed an important stage? It’s all recorded and archived for easy retrieval.

5. Online chat helps improve productiveness

The attribute I used to be least captivated with is the one I’ve come to depend upon most intently. I assumed on-line chat could be a large time-waster, distracting me with a barrage of little particulars that saved me from doing my precise work.

As it appears, chat is the single-biggest productiveness booster of Teams.

Quick questions get speedy options, with out pulling my consideration from my laptop computer (or irrespective of machine I’m using for the time being.)

For occasion, if I’m writing an article, I’m accessible for work inquiries by the use of chat. This retains me from selecting up my phone and being distracted by non-public emails, texts, and social media.

The chat carry out may also be lightning fast and built-in into my productiveness suite. It makes it simple to do all this from one chat window:

• Share paperwork
• Initiate a video identify
• Pull collectively an impromptu meeting
• Reach out to one amongst my teams

As a bonus, the flexibleness to title chat conversations makes it easy to look once more and uncover information.

Make Teams your new go-to

For any business that makes use of Office 365, Teams is a no brainer for business meetings. It’s a tool many already have and seamlessly integrates with the Office 365 productiveness suite. The ability to create any number of groups permits you to effortlessly plan all your essential meetings. Use it for:

• Scheduling meetings
• Preparing information and sources
• Conducting workforce collaborations by the use of chat or video calls
• Following-up with duties or key elements

It really has each little factor you need to make working on-line less complicated, with the added perk of boosting productiveness.